The Club shall be called 'Huddersfield Chess Club'.
The club is to exist to promote chess in Huddersfield and the surrounding areas.
At least one general meeting shall be held during each year at the Club's headquarters. The date and time shall be determined by the committee and all members shall be notified by the Secretary at least seven days prior to the date of the meeting.
The President may, at any time, call a general meeting; the requisite notice shall be given to members. On the written request of not less than seven members of the Club, the Secretary shall call a general meeting. The requisite notice shall be given to members and shall state the reason for which the meeting is called.
The main committee shall meet as and when necessary. The Secretary either on his own authority or on instruction of the President, shall fix the time and place of the meeting and notify members of the main committee.
The Secretary shall keep minutes of the general and committee meeting, such minutes to be submitted to the next succeeding meeting for confirmation and signed by the President or his deputy.
A quorum for a general meeting shall be seven members excluding the main committee. A quorum for a committee meeting shall be three members.
Any resolution shall be passed by a simple majority of the members present and voting. The President, or his deputy, may vote on any proposal and when the members for and against any proposal are equal, shall also have a casting vote.
4. Officers and Committees
At the annual general meeting the following officers of the Club shall be elected, to hold office for one year:- President, President-elect, Secretary, Treasurer, deputy Treasurer, Auditor, team captains, Junior organiser and Congresses organiser. Nominations, signed by the proposer and seconder, for any of the above offices shall be sent to the Secretary not less than three days prior to the annual general meeting.
The main committee shall consist of eight members including:- President, President-elect, Secretary, Treasurer, first team captain, tournament committee Secretary and Congresses organiser. Nominations for the remaining places shall be made at the annual general meeting and offices shall be held for one year.
The President-elect shall act as chairman at any meeting in the absence of the President.
A tournament committee shall be appointed at each annual general meeting, consisting of three members, one of whom would normally be the Secretary. If the Secretary chose not to be on this committee, then a Tournament Committee Secretary would be appointed.
At the annual general meeting an Examiner column organiser and panel shall be appointed consisting of at least five members. Their responsibility will be to ensure that the Examiner has sufficient articles to be published in the Chess column.
A committee of 3 members will be formed to run the congresses.
A committee of 3 members will be formed to run the Junior Huddersfield Chess Club.
Sub-Committees for any special purpose may be appointed by either the members at a general meeting or by the main committee. Such sub-committees shall submit their reports and recommendations to the appointing body for approval.
If any officer or member of the main committee resigns or is unable to carry out his duties his period of office, the committee shall take any necessary action to replace him until the next annual general meeting.
5. Accounts and Audit
The financial year shall run from 1st April to 31st March
The Treasurer shall keep a record of all receipts and payments on behalf of the Club and shall submit such record together with all necessary supporting vouchers to the auditor in reasonable time before the annual general meeting.
The Treasurer shall submit to the annual general meeting a working account and balance sheet, signed by himself and certified by the auditor.
A bank account shall be kept and all cheques must have two signatures out of four designated members appointed by the main committee.
Expenditures greater than £50 must be authorised by the Treasurer.
Annual membership shall be from 1st June to 31st May.
The subscription rate for the coming year shall be decided at the annual general meeting.
The annual subscriptions shall be as follows:-
adult members . full rate
OAP's . 1/2 rate
juniors (under 18 on 1st September) . half rate
full time students . half rate
unemployed . half rate
associate members (Saturday only members) . one third rate
new members . pro rata
All members names will be published on the Club’s notice board and only they will be permitted to enter into tournaments or play in any team.
The Club shall meet for play during the winter and summer sessions on such nights and at such times as the main committee may decide.
The main committee shall decide on the form of Club tournaments and the trophies and prizes to be given and shall present a written document to the tournament committee to carry out. This document shall be available upon request by any member of the Club.
The main committee shall decide for which external competitions the Club shall enter teams and may also arrange friendly matches. Teams shall normally be selected by the team captain and the captain shall notify the players concerned.
The main committee may, in an emergency, take any decision or carry out any action which they consider to be to the advantage of the Club, without reference to a general meeting.
No deletion from, amendment to or addition to these rules shall be made except by a general meeting of the Club.